For the following online events organised by the European Broadband Competence Offices Network Support Facility (BCO-SF) on behalf of the European Commission:
- 8 February 2022 – 5G for Smart Communities
- 15 February 2022 – Backbone connectivity for Digital Global Gateways
PROTECTION OF YOUR PERSONAL DATA
Processing operation: Processing of personal data linked to online events
Data Controller: European Broadband Competence Offices Network Support Facility (BCO-SF)
The European Broadband Competence Offices Network Support Facility (BCO-SF) collects and further processes personal data in accordance with EU Data Protection Law.
This privacy statement explains the reason for the processing of your personal data in the context of an online event, organised by the BCO-SF. It explains the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.
The information in relation to the processing of personal data linked to online events organised by the BCO-SF is presented below.
2. Why and how do we process your personal data?
Purpose of the processing operation: the BCO-SF collects and further processes your personal data to:
- provide you with information about the specific event (before, during and after)
- process your application for participation in that event
- share your participant profile with other participants for the purposes of promoting collaboration
- provide insights to the European Commission (the event “owners”) on event participation
- inform you of relevant future events organised by the BCO-SF on behalf of the European Commission
Participants who do not wish to be informed of future events organised by the BCO-SF on behalf of the European Commission have the possibility to object to processing: simply email the BCO-SF at firstname.lastname@example.org
Your personal data will not be used for any automated decision-making including profiling
The information we collect will not be given to any third party, except to the extent and for the purpose we may be required to do so by law.
Live web-streaming and audio-visual recording at the event of the speakers, organisers and participants will be taken and published in the context of the event on the websites of the European Commission, for information sharing purposes related to the event.
Participants that do not wish to be part of the above web-streaming and recording/publishing activities have the possibility to object to processing: simply email the BCO-SF at email@example.com
3. On what legal ground(s) do we process your personal data?
The processing operations on personal data, linked to the organisation, management, follow-up and promotion of the meeting or event (including web-streaming, photos, audio-visual recording) are necessary for the organisation, management and dissemination of BCO-SF events on behalf of the European Commission.
4. Which personal data do we collect and further process?
The personal data that may be processed in the context of the event are: your first name, last name, name of organisation, job function/title, city, country, e-mail address, and any other information contributed directly by you in your event participant profile, as well as your possible appearance on video and spoken or written contributions during the event itself.
5. How long do we keep your personal data?
The BCO-SF keeps your personal data for the time necessary to fulfil the purpose of collection or further processing.
Personal data related to the organisation and management of BCO-SF events (this includes the information given during the registration, before, during or after the event) will be kept for five years after the most recent event that you participated in, or sooner if you withdraw consent.
6. Publication of your personal data
The following public uses of your personal data are foreseen as part of this event:
- The publication of your participant profile, as created by you, for the purpose of facilitating matchmaking and collaboration in the context of this event, for the duration of the matchmaking period (until 8 March 2022)
- The publication of the event video/audio recording (including your possible appearance and spoken or written contributions) for the purpose of increasing the sharing of event information beyond the date of the event (for a period of 6 months following the specific event)
Participants that do not wish to be part of the above have the possibility to object to publication: simply email the BCO-SF at firstname.lastname@example.org
7. Cookies (if they are used, this will be explained in the specific privacy statement of the meeting or event)
Cookies are short text files stored on a user’s device (such as a computer, tablet or phone) by a website. Cookies are used for the technical functioning of a website (functional cookies) or for gathering statistics (analytical cookies).
The event website, registration and matchmaking facilities are provided by the service provider / processor, b2match. The BCO-SF does not store cookies. b2match’s Cookie Settings can be set by going to https://www.b2match.com and scrolling to the bottom of the page, then clicking on Cookie Settings and entering your preferences in the pop-up window.
8. Third party IT tools, including Social Media (if they are used, this will be explained in the specific privacy statement of the meeting or event)
The BCO-SF uses third party IT tools to process data internally. These are in compliance with EU GDPR. For more information: email@example.com.
The BCO-SF and European Commission may use third party IT tools to inform about and promote the event through widely used communication channels, including the social media channels of the European Commission. For detailed information about the use of social media by the European Commission, see the Record of Processing DPR-EC-00073 (Social Media Use by the European Commission).
In order to protect your privacy, the European Commission’s use of third party IT tools to connect to those services does not set cookies when its website pages are loaded on your computer (or other devices), nor are you immediately redirected to those social media or other websites. Only in the event that you click on a button or “play” on a video to watch it, a cookie of the social media company concerned will be installed on your device. If you do not click on any social media buttons or videos, no cookies will be installed on your device by third parties.
In order to view such third-party content on the European Commission websites, a message will alert you that you need to accept those third parties’ specific Terms and Conditions, including their cookie policies, over which the Commission has no control.
We recommend that users carefully read the relevant privacy policies of the social media tools used. These explain each company’s policy of personal data collection and further processing, their use of data, users' rights and the ways in which users can protect their privacy when using those services.
The use of a third party IT tool does not in any way imply that the BCO-SF or European Commission endorse them or their privacy policies. In the event that one or more third party IT tools are occasionally unavailable, we accept no responsibility for lack of service due to their downtime.
9. Other third parties
The information we collect will not be given to any other third party, except to the extent and for the purpose we may be required to do so by law.
Please note that pursuant to Article 3(13) of Regulation (EU) 2018/1725 public authorities (e.g. Court of Auditors, EU Court of Justice) which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients. The further processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.
10. What are your rights and how can you exercise them?
You have specific rights as a ‘data subject’ in particular the right to access your personal data and to rectify them in case your personal data are inaccurate or incomplete. Where applicable, you have the right to erase your personal data, to restrict the processing of your personal data, to object to the processing, and the right to data portability.
You have the right to object to the processing of your personal data, which is lawfully carried out on grounds relating to your particular situation.
The European Commission and BCO-SF will ensure that the data subjects can exercise their right to object to processing whenever possible (for example, ex-post, by deleting a specific sequence from the online video/voice recording).
You can exercise your rights by contacting the BCO-SF (firstname.lastname@example.org).
Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description in your request.
11. Contact information
If you would like to exercise your rights, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the BCO-SF: email@example.com.